Corporate Events · MICE · Tailored Travel
以旅相聚，以心策划。
We plan and deliver meetings, incentive trips, conferences, exhibitions and tailored travel for companies that bring people together abroad. One team stays with you from the first brief to the final reconciliation.
Board meetings, leadership offsites and sales kick-offs, away from the office.
Reward trips your best people talk about for years.
Plenaries, breakouts and delegate logistics at scale.
Stands, freight and staffing at trade shows worldwide.
What we organise
Each format carries its own logistics. We plan and staff for the one you are running, with the same budget discipline across all four and the same calm on the day.
Executive and team meetings away from the office, from a 12-person board retreat to a 400-person sales kick-off.
We handleReward programmes built around a destination, with hosted experiences that feel exclusive because they are.
We handleMulti-day programmes with plenaries, breakouts and hundreds of delegates, run from one master schedule.
We handleTrade show presence that arrives on time, builds to specification and captures the leads you came for.
We handlePrivate programmes for boards, partner groups and valued clients, when the journey itself is the purpose. Itineraries built around your people, run to the same operational standard as our events.
How we work
Every programme moves through the same six stages. You always know which one you are in, what is being decided and what it will cost.
One call to capture your objectives, headcount, dates, budget band and the things that cannot move.
Two or three destination options with a line-item budget, so you compare like for like before anything is committed.
We walk the venues and hotels, with you or on your behalf, checking room sizes, load-in access, AV and the walk from bedroom to ballroom.
We negotiate room blocks, attrition, cut-off dates and F&B minimums, then hold every supplier to one master schedule.
Our on-site team runs the programme from the run of show, with a banquet event order for every function and a duty phone answered around the clock.
A line-by-line reconciliation of every invoice against the approved budget, with savings and variances explained.
Where we work
We plan programmes across Asia-Pacific, the Middle East, Europe and Africa. A selection of destinations we work in, with the coordinates to match.
Integrated resorts, a purpose-built convention centre and a hub airport.
Deep hotel inventory and strong value for incentives.
Resort incentives and leadership retreats.
Premium incentives with precise logistics.
Exhibitions and large-format conferences.
European conferences with coastal incentives.
Harbourside galas and a waterfront convention centre.
Incentive travel with a conference centre to match.
Not on the list? Most programmes start with a destination shortlist, not a fixed city. Tell us the brief and we will propose options.
Questions
Short answers to the questions that come up first. The brief call covers the rest.
Incentives and conferences: nine to twelve months, so the right hotels still have availability over your dates. Meetings: three to six months. Exhibitions follow the organiser's deadlines, which are often a year out for prime space. We can move faster when we have to; the trade-off is choice.
From a ten-person executive retreat to conferences in the thousands. The process is the same; the on-site team scales with the headcount.
A management fee agreed up front, either fixed or as a percentage of the programme budget. Supplier costs are passed through at cost, with invoices you can see. Where a supplier pays commission, we tell you and offset it against the fee.
Yes. Group fares, individual tickets for speakers and VIPs, and positioning flights for staff. If your company already has a travel management company, we work alongside it.
Yes. We often act as the lead agency and coordinate local DMCs, or take over a programme a DMC has started.
We track visa requirements for every nationality on the delegate list, advise on travel insurance and group cover, and run a risk assessment for each destination, with an on-site contact reachable around the clock during the programme.
Start a brief
Share what you know so far. Rough numbers are fine; the brief call fills in the gaps.
Prefer email? Write to hello@latitudeplanner.com
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